How to Schedule an Email in Outlook

The Outlook email schedule feature lets you set a specific time for your email before it delivers to the recipient. With this feature, you can schedule your email to be sent at a particular date and hour. So, in this article, we will discuss how to schedule an email on Outlook by all possible means.

It will be caught across scheduling Outlook email on a mobile app or official Microsoft Outlook website.

How to Schedule an Email in Outlook on the Web

If you compose the email you want to schedule in Outlook either on mobile or app, following the process below you can easily schedule the email to be delivered at a particular time on the web.

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  • Go to Microsoft Outlook on your web browser.
  • Click on the “Login” button and sign into your Outlook email account.
  • Click on “New Email” to take you to the Outlook email composer.How to Delay an Email in Outlook
  • Fill in the recipient’s email in “To” and go to the message box to compose the email you want to delay sending at a particular time.
  • Click on the “Drop-menu” beside the “Send” tab.How to Schedule your email in Outlook
  • Click on “Schedule Send” from the menu.
  • A pop-up will appear to set your schedule time or use the preset schedule time.
  • Click on any of the times and choose “Custom Time.”
  • Now, you need to set the time to deliver the email and date using the Calendar option.
  • Click on the “Send” button.Set custom time to send your email
  • Go to “Draft” and click on the message you scheduled.
  • You will see a message that the email is scheduled for a particular time.How to Schedule an email in Outlook

Once the scheduled email has been delivered it will be moved from the draft box to your email outbox. However, if you decided to change the email from scheduled to instant delivery you can cancel the schedule from your draft and choose to send the email instantly.

Note: How to schedule an email on Outlook on your web browser is different from how you can instruct your Microsoft Outlook email to schedule an email on your Windows.

Therefore, we will consider how to schedule an email on Outlook on your Windows.

How to Schedule an Email on Outlook on Windows

Firstly, you need to make sure that you sign into your Microsoft Outlook account on your Windows otherwise you will be prompted to do so. With that, this guide will put you through how to schedule your email on Outlook for a specific time.

  • Click on the “Search” box on your Windows and search for “Microsoft Outlook.”
  • Click on the “Open” tab above “Run as Administrator.”How to Schedule an Email on Windows Outlook
  • Follow the onscreen instruction to add your Outlook email to your Windows if you have not done that.Add Microsoft Outlook to your Windows
  • Fill in the recipient email and subject in the column provided. Type the message you want to schedule.
  • Click “Options” on the Outlook navigation.Delay Email Delivery on Windows
  • Scroll to the right and choose “Delay Delivery.
  • Scroll to the “Delivery Option” and uncheck “Do not deliver before.”
  • Set the time and date you’d like the email to be delivered.Set Schedule email delivery time
  • Click on the “Close” button to close the email delivery set up and click on the “Send” button.

With the steps above you can schedule an email on your Outlook account on Windows and send the email at a particular time. This is good to set meeting schedules ahead if you’d have a busy week ahead.

How to Schedule All Email on Outlook

By default, you may wish to set a preset to schedule all emails on your Outlook. The approach will be different from what we discussed above. So, here we will use Microsoft Outlook standard preset rules to delay all your email following the steps below.

  • Open the Microsoft Outlook on your Windows.
  • Click on “Files” and click on “Manage Rules & Alerts.”
  • You need to set a new rule to schedule all outgoing emails on the Outlook account. So, you need to click on “New Rules.”
  • Choose your “Template” and click on “Apply rules on Messages I Send” under “Start from a Blank Rule.”
  • Hit the “Next” button to proceed.
  • Now, you need to set the conditions to be applied to the rules you created above each time to send an email. However, if you don’t make a preset rule the default rules will be applied automatically. To save all the changes made to the rules you need to click on the “Next” button and “Yes” if prompted to confirm that the rules should be applied.
  • Check the box “ Defer Delivery by a Number of Minutes.”
  • In the “Edit Rule” option 2, you need to select “A Number of” and enter how long in terms of minutes you want the email to be held in your draft or outbox before it’s sent.
  • The maximum number of minutes you can delay your scheduled email using this rule is 120 minutes (2 hours). Click “OK” from the popup to save changes.
  • Go through the rules and check any box for any exception you don’t want to apply to the scheduled email.
  • Click on the “Next” button and give your delay rule a name.
  • Check the box to turn on the rule “turn on this rule.”
  • Click on the “Finish” tab.
  • Click “OK” when prompted and then “Apply.”

After the steps above your Outlook email will obey the rule and deliver after the preset delayed time has elapsed.

How to Schedule an Email in Outlook on Mobile

It’s unfortunate at the moment that you cannot schedule your email Outlook mobile at the moment. However, you can use a third-party app like Gmail or Spark to schedule your email. Therefore, here we will consider how to schedule an email on iPhone and Android using the Spark mobile app.

How to Schedule an Email on Android

If you are using an Android phone; following the steps below will walk you through how to schedule an email on your mobile.

  • Download and install “Spark” on your Android phone.
  • Launch the Spark app and sign up with your Outlook username and password.
  • Follow the instruction on the screen to set up your Spark account.
  • Click on “Compose” to compose your new email.
  • Click on the clock icon on the bottom navigation.Choose the clock icon on nav
  • Choose from the scheduled time option ranging from today, tomorrow, and tomorrow eve, and choose a pick date to set a preferred date for your email delivery time.Customize email delivery time
  • Set the preferred time and click on the “OK” button to save changes.Set time for delivery

You can go ahead to send your message and it will be delayed until when it’s the time you choose from the settings above.

How to Schedule an Email in Outlook on iPhone

Just like how we discussed how to schedule an email on Android above; the steps are similar for iPhone but we will still take out time to reveal how you can schedule an email on iPhone without Outlook.

  • Download and install the “Spark” app on your iPhone.Download and install Spark
  • Set up your account on Spark using your Outlook username and password.Set up your Spark account
  • Create a new message (compose) and click on the airplane icon and a clock together.Set delivery date and time
  • Choose “Pick a date” to choose a custom date or choose from the preset date on the screen.Customize email delivery time
  • Choose the time and date and select “Set” to make changes.How to delay email delivery on iPhone

Now, once you send the email it’ll be delayed based on the time you predefined.

How to Schedule an Email in Outlook on Mac

If you are using Microsoft Outlook on your Mac you can send and schedule your email. Therefore, to configure your email on Outlook to send at a particular time kindly follow the steps below.

  • Open the “Outlook” app on your Mac.
  • Fill in the necessary information about the email such as the recipient, subject, and body of the email.
  • Click on “Drop Menu” beside the “Send” button.
  • Choose the “Send Later” option.
  • Choose the “Time” when the email should be sent and click on “Send.”

The email will be saved in your draft box until the time you chose above. After that time, the email will be instructed to send to the address and move to the sent inbox.

You can do a lot with Microsoft Outlook to bring convenience to you. And with this guide, we believed that you have learned how to schedule an email in Outlook on Windows, Android, iPhone and Mac device

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