How to Change Outlook Signature

outlook signature

Have you created an outlook signature and you are looking to change it, this article is the best guide for you to learn how to change your outlook signature?

When you have a very good signature at the bottom of each Mail you send, you will appear more professional and have more appeal to the recipient. In addition to making you look professional, an outlook signature will also save you the stress of having to type all of your contact information each time you are sending an email.

Since it will effectively appear in every email you send, once you add a signature, you do not need to keep adding your information, and this will go a long way in impressing your recipients. To change your outlook signature is very easy and straightforward.

However, before learning to change your signature, it is important to have a guide on how to add a signature to your Outlook first. This is for those who may want to add more than one signature but do not know how to go about it. Do note that changes made are permanent. That is when you remove or change your outlook signature, and it is permanent.

How to Add a Signature in Outlook

Before learning how to change outlook signature, it is important to first learn how to add a signature in Outlook. To make a new email signature, follow the steps below:

  • Open a new email
  • Check the “Include” tab and select the signature.
  • The next window that displays on your screen is ‘Signatures and Stationery.’
  • You will see a tab named ‘Select signature to edit.’
  • Click on ‘New’.
  • Next, type the preferred signature name and any other details you may wish to add to your signature.
  • When you are done, and you are comfortable with the changes you have made, Click OK to save those changes.
  • You will be taken to the Signatures and Stationery tab, where you will be able to create what the signature will look like.
  • You will be able to add text, links, and pictures as well as edit it to your preferred taste.

As you know, this is like an e-business card for you, so do well to make it as professional and appealing as much as you can.

  • When you are done, go to the ‘Choose Default Signature’ tab and choose the account this signature you just created will be attributed to. This is if you have multiple accounts on your Outlook.
  • Also, should you have multiple signatures, you can choose the signature you want for new emails and the one you want to use when you reply or forward a mail.
  • When you are done, and you are comfortable with the changes you have made, Click OK to save those changes.
  • Do note that you will have to compose a new email for changes to be made as it will not apply to the new email you opened in order to make the outlook signature.

How to Change Outlook Signature

  • Firstly, launch your desktop Outlook application
  • In the Menu tab, click on File
  • Select Options
  • While in the options tab, select Mail in the navigation pane.
  • Click the Signatures button.
  • You will get to the Signatures Configuration window. Should in case you are using a macOS, in the Menu Tab, click Outlook, preferences, then Signatures in the Email tab. This will bring you to this stage, and the rest of the steps are the same on whichever desktop computer you may be using.
  • Next, click on New
  • You can create as many as possible.
  • If you already have one, click on Choose Default signature and follow the on-screen prompts to change your outlook signature to your preferred one.
  • When you are done, and you are comfortable with the changes you have made, Click OK to save those changes.

How to Edit Signature 

You may have made an error, misspelled something while making a signature in Outlook, or want to add new information to an existing email, and you want to edit the signature instead of creating a whole new one, there are two ways to do it. Whatever reasons you may have, should you wish to edit a signature in Outlook, here is a simple and easy guide to help you go through with it. Follow the steps below to edit the signature in Outlook.

  • While editing an email, click on Messages in the Menu tab.
  • Find Signatures in the drop-down menu and select it.
  • There is a Select Signature to edit tab, choose the signature you wish to edit.
  • There is an editor pane that is located at the bottom of this page, use it to edit the signature of your choosing.
  • When you are done, and you are comfortable with the changes you have made, Click OK to confirm those changes.

You must have achieved your aim if you follow this guide correctly. Do let us know about your experience in the comments section.

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