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How to Synchronize your Calendar with Alexa

Do you always forget your appointment schedules despite writing them out in a diary? Don’t worry, Alexa can help keep up with your schedules regardless of where your calendar is hosted. This article will guide you on how to synchronize your calendar with Alexa using Google, Microsoft Exchange, Microsoft Office 365, Microsoft Outlook, or Apple calendar. Read on! 

Since you know Alexa has a lot of multi-functional features, synchronizing your calendar is one of them too. In other words, Alexa can help arrange and sort out your appointments by synchronizing with your calendar.

To review upcoming events, as well as add new ones, without using anything, just your voice and an Alexa-enabled device, you need to pair your virtual agenda first.

With Alexa synchronized with your calendar, you can rest assured that you can never miss any other appointment again. Check out the steps below to synchronize your calendar with Alexa.

Note that Alexa works with different calendar types, like Microsoft 365Apple iCloudGoogle Gmail, and Outlook.com.

It’s also possible to synchronize a corporate Microsoft Exchange calendar with it in case your company has an Alexa for Business account.

This post will guide you through how to synchronize your iCloud calendar with Alexa, synchronize your Microsoft Calendar With Alexa, synchronize your Google calendar, and also manage calendars and schedule meetings. It will also show you ways in which you can secure your calendar.

How to Synchronize Your Calendar With Alexa

Follow the steps below to synchronize your calendar with Alexa:

  • Set up the Alexa app on your smartphone. 
  • Click on the Menu button (the hamburger button that looks like three horizontal lines at the upper-left corner). 
  • Navigate to Settings.
  • Navigate down and click on Calendar & Email.
  • An option on the type of account to connect to will be displayed on your screen, whether GoogleApple, or Microsoft.
  • Choose the calendar account you want to synchronize (This is the exact level where you can synchronize various calendars to your Alexa).
  • Click on “Connect Account”. You can also connect an email account, depending on which account you select.
  • That’s it! Now you have successfully been able to synchronize your calendar with Alexa.Synchronize your Calendar with Alexa

How to Synchronize iCloud Calendar With Alexa

It is necessary to make the two-factor authentication on your Apple account active and also create an app-specific password before synchronizing your iCloud calendar with Alexa.

  • From your device’s home screen, open Settings.
  • Towards the top of the screen, choose your name.
  • Click on Password & Security.
  • Find the Two-Factor Authentication option (If it’s not active yet, choose this option and follow the on-screen instructions provided to finish the process.
  • Navigate to appleid.apple.com.
  • Input your Apple account name and password and click Enter or choose the right arrow to log in.
  • You will receive a six-digit verification code on your iOS device. Input this code in your preferred browser to complete the authentication process.
  • Your Apple account profile will be visible now. Navigate down to the Security section and click on Generate Password in the App-Specific Passwords section.
  • A pop-up window will be displayed, directing you to input a password label. Enter Alexa in the field provided and choose to Create.
  • Your app-specific password will now be displayed. Save this in a safe place you can always refer to later and click Done.

Now, that the two-factor authentication has been activated and your app-specific password is in place, then it’s time to synchronize your iCloud calendar.

  • On your smartphone or tablet, open the Alexa app.
  • Click on the Menu option, represented by three horizontal lines located at the upper-left corner of the screen.
  • Once the drop-down menu is displayed, click on Settings.
  • Navigate down within the Settings menu and select Calendar & Email.
  • Choose Add Account.
  • Click on Apple.
  • Right under Allow Alexa to access the following Apple Services: Calendar, click on Next.
  • You will be directed to turn on two-factor authentication (However since this has already been completed, click Next).
  • You will be prompted to enter an app-specific password (But since you have completed this already, click on Add Apple Calendar).

Available iCloud calendars like Home and Work will be displayed. Ensure you make any other necessary adjustments so that all calendars you wish to link to Alexa will have a checkmark next to their corresponding names. That’s it!Synchronize your Calendar with Alexa

How to Sync Microsoft Calendar With Alexa

Follow the instructions below carefully to synchronize a Microsoft 365 calendar with Alexa or to connect a personal Hotmail.comOutlook.com, or Live.com account.

  • On your smartphone or tablet, open the Alexa app.
  • Click on the menu icon, illustrated by three horizontal lines located at the upper-left corner of the screen.
  • Once the drop-down menu is displayed, click on Settings.
  • Navigate down within the Settings menu and click on Calendar & Email.
  • Tap on Microsoft.
  • Click on Calendar right under “Allow Alexa to access the following Microsoft services”, then choose Next.
  • You are asked by Microsoft to verify access to your account with the Alexa app. Click on Yes to continue.
  • Enter the email address or phone number connected to your Microsoft account and click Next.
  • Input your Microsoft account password and click on the Sign-in option.
  • You will receive a confirmation message stating that Alexa is now ready to use your Microsoft calendar. Click on to complete the process.

How to Synchronize Your Google Calendar With Alexa

Follow the steps below to synchronize a Gmail or Google Workspace calendar to Alexa. In case you are synchronizing a Google calendar, you need to select which Google account you want to sync and also allow permissions:

  • On your smartphone or tablet, open the Alexa app.
  • Tap More (three horizontal lines) in the lower-right corner.
  • Select Settings
  • Scroll down within the Settings menu and choose Calendar & Email.
  • Select Google.
  • At this point, you may be presented with a list of Google accounts that are associated with Alexa for another purpose or skill. If so, choose the one that contains the calendar you want and select Link this Google account. If not, select Use another account.
  • If the account isn’t listed, select Add account. Provide the email address or phone number associated with your Google account and select Next.
  • Enter your Email or phone and select Next.
  • Enter your Google password and select Next again.
  • Under the Google Terms of Service, select I agree
  • Alexa requests access to manage your calendars. Select Allow to continue.
  • You will receive a confirmation message, letting you know Alexa is ready to use with your Google calendar. S
  • select Calendar  
  • Select Done or the X icon to complete the process and return to Settings.Synchronize your Calendar with Alexa

How to Manage Your Calendar With Alexa

After you have been able to synchronize your calendar with Alexa, now you can have unlimited access or control over its contents using the following voice commands, you could say:

  • Show me my calendar.
  • What is on my calendar?
  • When is my next event?
  • What is on my calendar on (day of the week)?
  • What’s on my calendar tomorrow at (time)?
  • Add an event to my calendar. (In case you want to be more particular with this command, you can make use of any of the following syntaxes: Add (event name) to my calendar for (day) at (time).
  • Delete (event name) from my calendar.
  • Delete my (time) event.
  • That’s it! Now, you can manage your calendar successfully with Alexa without any hassle. So simple!

You have been able to synchronize your Calendar with Alexa now, it will be able to read what’s on your plate steady. Simply ask her what you have scheduled for the day, and you won’t miss your appointment. After the Alexa is set up to manage events in your calendar, then you will be able to manage your schedule even better. However, you could reschedule a meeting or cancel it. You can also create appointments by trying the above-listed Alexa commands.Synchronize your Calendar with Alexa

How to Schedule a Meeting via Alexa

It is possible to schedule a meeting with another person using Alexa and your calendar after exploring the commands above. However, you need to first activate Alexa Calling and Messaging by following the steps below:

  • On your smartphone or tablet, open the Alexa app
  • Click on Communicate, located at the bottom of the screen and depicted by a speech balloon
  • The Alexa app may ask for permissions to your device’s contacts. 
  • Grant this access and follow any prompted instructions to enable Calling and Messaging

You can use these common voice commands below with this feature:

  • Generate a meeting named (meeting name) with (contact’s name).
  • Organize a lunch with (contact’s name) for noon tomorrow.

You will also be asked by Alexa if you will like to send an email invitation after initiating a meeting request.

How to set your Calendar Security

To synchronize your calendar with Alexa is convenient and easy, however, there could be a privacy concern in case you are worried other people in your home or office could access your contacts or appointment details. One easy way to avoid such a potential problem is to limit calendar access based on your voice. Follow the steps below to set a voice restriction for your Alexa-synchronized calendar:

  • On your smartphone or tablet, open the Alexa app.
  • Click on the Menu icon, depicted by the three horizontal lines located at the upper-left corner of the screen.
  • Immediately the drop-down menu is displayed, click on Settings.
  • Navigate down within the Settings menu and click on Calendar & Email.
  • Simply choose the linked calendar you want to add a voice restriction to.
  • Navigate to the Voice Restriction section and click on Only My Voice.
  • That’s all. Very easy!

Was this post helpful? I know how frustrating it could be after repeated attempts to write down reminders, and you still end up forgetting such appointments.

Thankfully, Alexa is here and has helped solve such issues, no more will you miss your meetings and schedules. Alexa will remind you and help you manage your time more efficiently and optimally. 

However, Alexa can do more than help you synchronize your calendar with Alexa, you can check out all the other amazing things Amazon Alexa can do here.

Kindly send in your comment in the section below to let us know if you were able to synchronize your calendar to Alexa.

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